Privacy Policy
Effective Date: September 4, 2025
Last Updated: September 4, 2025
Arizona Talks (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website arizonatalks.org, attend our events, or interact with our services.
1. Information We Collect
Personal Information
We may collect personal information that you provide directly to us, including:
- Contact Information: Name, email address, phone number, mailing address
- Membership Information: Membership type, preferences, payment information
- Event Information: Event registrations, attendance records, dietary restrictions
- Communication Preferences: Newsletter subscriptions, communication preferences
- Professional Information: Organization, title, professional interests
- Demographic Information: Age range, location, areas of policy interest
Automatically Collected Information
When you visit our website, we may automatically collect:
- Device Information: IP address, browser type, operating system, device identifiers
- Usage Information: Pages visited, time spent on pages, click-through rates
- Location Information: General geographic location based on IP address
- Cookies and Tracking Technologies: As described in our Cookie Notice
Information from Third Parties
We may receive information about you from:
- Social media platforms when you interact with our content
- Event partners and co-sponsors
- Public databases and directories
- Marketing and analytics providers
2. How We Use Your Information
We use your information for the following purposes:
Service Provision
- Process membership applications and renewals
- Manage event registrations and attendance
- Provide customer support and respond to inquiries
- Send confirmations, updates, and administrative information
Communication and Marketing
- Send newsletters, event announcements, and policy updates
- Provide information about programs and services
- Send surveys and feedback requests
- Customize content and recommendations
Operational Purposes
- Analyze website usage and improve user experience
- Conduct research and analytics
- Ensure security and prevent fraud
- Comply with legal obligations
Organizational Development
- Develop and improve our programs and services
- Measure the effectiveness of our initiatives
- Plan future events and activities
- Build relationships with stakeholders
3. Legal Basis for Processing (GDPR)
For users in the European Economic Area, we process your information based on:
- Consent: When you provide consent for marketing communications
- Contract: To fulfill membership agreements and event registrations
- Legitimate Interests: To operate our organization and improve services
- Legal Obligation: To comply with applicable laws and regulations
4. How We Share Your Information
We Do Not Sell Personal Information
Arizona Talks does not sell, rent, or trade your personal information to third parties for monetary consideration.
Authorized Sharing
We may share your information in the following circumstances:
- Service Providers: With trusted vendors who assist with website hosting, email services, payment processing, and analytics
- Event Partners: With co-sponsors and venue partners for event management purposes
- Legal Requirements: When required by law, court order, or government request
- Protection of Rights: To protect our rights, property, safety, or that of others
- Business Transfers: In connection with a merger, acquisition, or asset sale
- With Consent: When you provide explicit consent for specific sharing
Public Information
Information you choose to make public (such as comments at events or social media interactions) may be visible to others.
5. Data Retention
We retain your information for as long as necessary to:
- Provide our services and maintain your membership
- Comply with legal obligations
- Resolve disputes and enforce agreements
- Achieve the purposes outlined in this policy
Specific retention periods:
- Membership Records: 7 years after membership ends
- Event Records: 5 years after event completion
- Marketing Communications: Until you unsubscribe or request deletion
- Website Analytics: 26 months (Google Analytics default)
- Financial Records: 7 years for tax and accounting purposes
6. Your Rights and Choices
Access and Control
You have the right to:
- Access: Request a copy of the personal information we hold about you
- Rectification: Correct inaccurate or incomplete information
- Erasure: Request deletion of your personal information (subject to legal requirements)
- Portability: Receive your information in a portable format
- Restriction: Limit how we process your information
- Objection: Object to processing based on legitimate interests
Communication Preferences
- Unsubscribe from marketing emails using the unsubscribe link
- Update your preferences in your member account
- Contact us directly to modify your communication preferences
Cookie Controls
You can control cookies through your browser settings. See our Cookie Notice for more information.
7. California Privacy Rights (CCPA)
California residents have additional rights under the California Consumer Privacy Act:
Right to Know
You can request information about:
- Categories of personal information collected
- Sources of personal information
- Business purposes for collecting information
- Categories of third parties with whom we share information
- Specific pieces of personal information collected
Right to Delete
You can request deletion of your personal information, subject to certain exceptions.
Right to Opt-Out
While we don’t sell personal information, you can opt out of certain data sharing practices.
Right to Non-Discrimination
We will not discriminate against you for exercising your privacy rights.
Exercising Your Rights
To exercise your CCPA rights:
- Email: info@arizonatalks.org
- Phone: (602) 555-0123
- Mail: Arizona Talks, ATTN: Privacy Officer, [Address]
8. Data Security
We implement appropriate technical and organizational measures to protect your information:
Technical Safeguards
- Encryption of data in transit and at rest
- Secure hosting with reputable providers
- Regular security assessments and updates
- Access controls and authentication measures
Organizational Safeguards
- Staff training on privacy and security practices
- Data access on a need-to-know basis
- Incident response procedures
- Regular policy reviews and updates
Limitations
While we strive to protect your information, no method of transmission or storage is 100% secure. We cannot guarantee absolute security.
9. International Data Transfers
Your information may be transferred to and processed in countries other than your residence. We ensure adequate protection through:
- Standard Contractual Clauses approved by the European Commission
- Adequacy decisions by relevant authorities
- Other appropriate safeguards as required by law
10. Children’s Privacy
Our services are not directed to children under 13. We do not knowingly collect personal information from children under 13. If we learn we have collected information from a child under 13, we will delete it promptly.
For children between 13-18, we may collect information with parental consent for educational programs and events.
11. Third-Party Links and Services
Our website may contain links to third-party websites and services. This Privacy Policy does not apply to those third parties. We encourage you to review their privacy policies.
Social Media
Our social media presence is governed by the privacy policies of the respective platforms (Facebook, Twitter, LinkedIn, YouTube, etc.).
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will:
- Post the updated policy on our website
- Update the “Last Updated” date
- Notify you of material changes via email or website notice
- Obtain your consent where required by law
Your continued use of our services after changes constitutes acceptance of the updated policy.
13. Contact Information
For questions about this Privacy Policy or our privacy practices, contact us:
Arizona Talks
Privacy Officer
Email: info@arizonatalks.org
Address: 8402 E MONTEBELLO AVE, SCOTTSDALE, AZ 85250
Website: arizonatalks.org
14. Dispute Resolution
We are committed to resolving privacy concerns promptly and fairly. If you have a complaint:
- Contact us using the information above
- We will acknowledge your complaint within 5 business days
- We will investigate and respond within 30 days
- If unsatisfied, you may contact relevant regulatory authorities
15. Additional State Privacy Rights
Residents of certain states may have additional privacy rights. Please contact us for information about rights specific to your jurisdiction.
This Privacy Policy is effective as of the date listed above and governs our collection and use of your personal information.
